Release Notes: April 28, 2026

In the release we’ve focused on streamlining your reporting and making front-of-house operations smoother with better cash management and communication tools.

What’s New

Sales by Stock Items Report

We’ve introduced a more surgical way to track your inventory performance. Instead of sifting through a massive data dump of every product you own, you can now focus only on the sales by stock items that matter right now.

How to use: Head to Reports → Sales by Stock Items. Set your date range (and granularity), and hit run.

Pro Tip: You can schedule these reports and have them automatically emailed to whoever need's to see them ready for your weekly meetings.

Updated

Alerts & Notes for Group Bookings

Better communication for your team on the floor. You can now attach Alerts & Notes directly to Sessions, Courses, and Group Bookings.

Cash Drawer Access in Z-out

No more backing out of a count to grab a forgotten slip or straighten out the till.

An Open Drawer button is now available directly within the Z-out screen.

It works at any stage of the count and supports multi-drawer setups.

POS: Cash Drawers for free ($/£/€ 0.00) Transactions

To support workflows like cash refunds, making change the drawer can now open for free transactions.

• Security First: Every "free" opening is fully audited with a timestamp, operator ID, and reason code.
• Permissions: This feature is protected by a role gate, so you control who has access.

Enriched Session, Course and Group Booking Sales Data

We have improved the way sales orders and transaction data are displayed. Order items now show the name of each Session, Course, or Group Booking within the order item details.

Benefit: Provides much better visibility and audit trails for all schedule bookings.

Courses: Post-Booking Payment Collection

Previously, manually booking a course as "unpaid" could create hurdles when trying to settle the balance later. We have optimized the payment flow to ensure operators can seamlessly collect funds after the initial booking is made.

What’s New:

• Flexible Collection: Operators can now successfully take payments for a full course balance or individual course sessions that were initially marked as unpaid.
• Manual Booking Support: This fix specifically addresses scenarios where a participant was added to a course manually by staff without immediate payment.
• Reliable Transactions: Improved logic to ensure that once a payment is processed for an unpaid session, the status updates accurately across the dashboard.

Operator Tip: When viewing a participant's profile or the course roster, you can now trigger the payment modal for any "Unpaid" entry and expect a smooth checkout experience for both the whole package or specific dates.

Why this matters

We know that administrative workflows aren't always linear. Sometimes you need to secure a spot for a client first and handle the "paperwork" later. This update ensures that Clava supports your workflow, rather than forcing you to work around it.

Cleaner RSVP Pages for Group Bookings

We’ve refined how descriptions appear on group booking RSVP pages to ensure your attendees see only the most relevant information.

What’s Changing?

RSVP pages will now exclusively display the Customer Description.

Previously, if the Customer Description field was left blank, the system would "fall back" and display the internal/main Booking Description instead. This fallback has been removed.

Why the Change?

This update gives you total control over the attendee experience. It prevents internal-only notes, administrative details, or marketing copy intended for staff from accidentally appearing on a public-facing RSVP page.

The Impact

• Cleaner Experience: Attendees only see copy specifically written for them.
• Action Required: If you have existing group bookings with a blank Customer Description, the RSVP page will now show no description at all.

Pro Tip: We recommend reviewing your active group bookings. If you want a description to appear for your guests, ensure the Customer Description field is filled out in your admin dashboard.

Fixed

• General Performance: Minor stability improvements across the dashboard to ensure faster page load times during peak hours.
• UI Consistency: Fixed a scaling issue where certain action buttons were overlapping on smaller tablet screens.
• Export Formatting: Resolved a bug where certain date formats were shifting columns in CSV exports.