Release notes: March 24, 2026
🎉 New Feature: Space Availability Manager
We're excited to announce the launch of Space Availability Manager – a powerful new tool that helps you maximise revenue whilst intelligently managing your space resources.
What is Space Availability Manager?
Space Availability Manager allows you to advertise multiple sessions, courses, and activities simultaneously, even when they share the same physical space. The system automatically handles resource allocation in the background, ensuring your spaces are used efficiently whilst providing maximum booking options to your customers.
Key Benefits
- Maximise Revenue - Advertise multiple offerings at the same time and let customer demand determine which sessions run
- Smart Resource Allocation - First-come, first-served logic ensures spaces go to the sessions that get booked first
- Flexible Capacity Management - Set maximum concurrent bookings and participant limits to match your operational needs
- Dynamic Availability - Sessions automatically become available again if bookings are cancelled, giving you maximum flexibility
- Better Customer Experience - Offer more options to your customers whilst maintaining control over your resources
How It Works
Here's a simple example:
You have a space/area in your centre and want to offer three different sessions at the same time - Introduction to Bouldering, Family Induction, and a Fitness session. With Space Availability Manager:
- All three sessions are advertised and available for booking
- When the first customer books any of the sessions, that session secures the space
- The other two sessions automatically become unavailable
- The winning session can continue accepting bookings up to its capacity limit
- If all bookings for the winning session are cancelled, all three sessions become available again
Getting Started
Space Availability Manager is configured through your Space settings. You can:
- Set maximum concurrent bookings (how many sessions can run at the same time)
- Define maximum concurrent participants (total capacity across all sessions)
- Configure how overlapping sessions are handled
- Create availability rules based on days, times, and dates
For full setup instructions, please refer to the documentation or contact our support team.
Questions?
Our team is here to help you make the most of Space Availability Manager. If you have any questions or need assistance setting up the feature, please don't hesitate to get in touch.
We're confident this feature will help you optimise your space usage and grow your revenue. Happy scheduling!